Candidate
Privacy Notice

Candidate Privacy Notice

Last updated: 2 July 2026

MAG Lubricants ("we", "our" or "us") respects the privacy of individuals who apply for roles, submit CVs, register their interest or otherwise interact with us in connection with recruitment.

This Candidate Privacy Notice explains how we may collect, use, process, store, disclose and protect personal information relating to candidates, job applicants and individuals who register their interest in career opportunities.

This notice should be read together with our Privacy Policy, Cookie Policy and any other notice provided at the time your information is collected.

1. Who This Notice Applies To

This Candidate Privacy Notice applies to individuals who:

• register their interest in career opportunities;
• submit a CV, resume or career profile;
• apply for a role with MAG Lubricants;
• attend an interview, assessment or recruitment discussion;
• provide recruitment-related information through our website, email or other recruitment channels.

If you are hired, relevant information may become part of your employee record and will be managed under our employee privacy and HR retention procedures.

2. Information We May Collect

Depending on the recruitment stage, we may collect:

• name and contact details;
• country or current location;
• CV, resume, career profile, work history, education, qualifications and skills;
• area of interest, preferred function or career preferences;
• LinkedIn profile or professional profile links, where provided;
• cover letter, message or supporting documents;
• interview notes, assessment results and recruitment correspondence;
• references, background checks or verification information, where applicable and only at the appropriate stage;
• work authorization, visa or onboarding information, where required;
• optional equal opportunity information, where voluntarily provided.

3. How We Collect Candidate Information

We may collect candidate information:

• directly from you when you submit a CV, register your interest, apply for a role, email us or communicate with us;
• through our website careers forms or recruitment communication channels;
• from professional platforms or public professional profiles where relevant;
• from recruitment agencies, referral sources or service providers where applicable;
• from interviewers, assessors or hiring managers involved in the recruitment process;
• from reference providers, background check providers or verification sources where applicable and only at the appropriate stage.

4. How We Use Candidate Information

We may use candidate information to:

• receive and manage career profiles, CVs and applications;
• review suitability for current or future opportunities;
• contact candidates about recruitment-related matters;
• assess experience, qualifications and areas of interest;
• conduct interviews, assessments or reference checks where applicable;
• manage recruitment records and internal hiring processes;
• verify information where required and appropriate;
• comply with legal, regulatory or employment-related obligations;
• improve our recruitment practices and candidate experience.

If you register your interest without applying for a specific vacancy, we may use your information to consider you for suitable future opportunities.

5. Register Your Interest Submissions

If you submit a "Register Your Interest" form, we may use your information to review your profile and consider whether your experience may be relevant to current or future opportunities.

Registering your interest does not guarantee that a role is available, that you will be contacted, or that you will be considered for any specific vacancy.

If your experience matches a relevant requirement, a member of our team may contact you to discuss the appropriate next steps.

6. Equal Opportunity Information — Optional

Where we collect equal opportunity information, this section is voluntary and separate from your career profile.

This information helps us understand the diversity of people who choose to register their interest with MAG Lubricants and allows us to review whether our recruitment practices are reaching a broad range of candidates.

Your answers will not be used to assess your profile, suitability, eligibility or selection for any role. They will not give you an advantage or disadvantage in the recruitment process.

This information may be used only for internal diversity and equal opportunity monitoring, reporting and improvement of our recruitment practices. It is reviewed in aggregate where possible and kept separate from the main career profile used for recruitment review.

7. Who Can Access Candidate Information

Candidate information may be accessed by authorized HR, recruitment, management, department reviewers and administrative personnel who need the information for recruitment-related purposes.

Equal opportunity information should be kept separate from the main recruitment review process and should not be used by hiring managers to assess suitability for a role.

Access is limited based on business need.

8. Sharing and Disclosure of Candidate Information

MAG Lubricants does not sell candidate information.

We may share candidate information where necessary and appropriate with:

• authorized HR and recruitment personnel;
• relevant hiring managers or department reviewers;
• internal administration, legal or compliance teams;
• recruitment, technology or assessment service providers acting on our behalf;
• reference providers or background check providers where applicable and only at the appropriate stage;
• professional advisers where required;
• government authorities, regulators, courts or law enforcement bodies where required or permitted by law.

Third parties engaged by MAG Lubricants are expected to maintain appropriate confidentiality, security and data protection standards.

9. International Data Transfers

MAG Lubricants is based in the United Arab Emirates and may process, transfer or store candidate information in the UAE or in other countries where our systems, service providers, business operations or relevant partners are located.

Where required by applicable law, we apply appropriate safeguards designed to protect candidate information transferred internationally.

10. How Long We Keep Candidate Information

We keep candidate information only for as long as necessary for recruitment, record-keeping, legal or legitimate business purposes.

For general career profiles or "Register Your Interest" submissions, we may retain your information for up to 12 months from the date of submission or last update, unless you ask us to delete it earlier or a longer period is required or permitted by law.

If you apply for a specific role and are not selected, we may retain your information for a reasonable period for recruitment administration, legal, compliance or record-keeping purposes.

If you are hired, relevant information may become part of your employee record and will be managed under our employee privacy and HR retention procedures.

If your profile is no longer required, we may delete, anonymize or securely archive it in line with applicable retention requirements.

11. Data Security

MAG Lubricants maintains appropriate administrative, technical and organizational measures designed to protect candidate information against unauthorized access, misuse, disclosure, alteration, loss or destruction.

Access to candidate information is limited to individuals who need it for recruitment, HR, compliance or related business purposes.

No method of electronic transmission or internet-based storage is completely secure. While we take appropriate steps to protect candidate information, we cannot guarantee absolute security.

12. Automated Decision-Making

MAG Lubricants does not make recruitment decisions based solely on automated decision-making without human review.

13. Your Rights

Subject to applicable laws and regulations, you may have the right to:

• request access to personal information held by MAG Lubricants;
• request correction or updating of inaccurate or incomplete information;
• request deletion of personal information;
• object to or restrict certain processing activities;
• withdraw consent where processing is based on consent;
• request information about how your personal information is used.

These rights may be subject to legal, regulatory, contractual or legitimate business limitations. We may need to verify your identity before responding to a request.

Requests relating to candidate information may be submitted using the contact details provided below.

14. Contact Us

For questions, requests or concerns relating to this Candidate Privacy Notice or the handling of candidate information, please contact: